Project Coordinator – Community Engagement and Sponsorship Program (CESP)

AP Coordination and Accountability – 15%

• Coordinate achievement of programmatic objectives; planning, implementation and review of progress/DIPs, budget Utilization and ensure managers approval and endorsement of all plans
• Coordinate regular planning, accountability and follow up of key performance indicators and overall quality assurance matters
• Coordinate and follow up external engagement, collaborations and advocacy matters
• Represent the Area Manager in County engagement forum as may be delegated
• Participate in County sector specific forum and at sub county and ward levels as will be appropriate.
• Coordinate resource acquisition matters as agreed upon with the manager.
• Coordinate capacity building as per approved (by Manager) plan
• Coordinate Integrated Sponsorship planning and monitoring
• Coordinating ADP office managements & logistics

Effective Community Engagement and Sponsorship Operations Planning and Implementation – 30%

• Ensure Children meaningfully engaged in program activities
• Community led Care and protection of children structures established and sustained.
• Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.
• Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.
• Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and
• Community Annual Photos (YAP)) as per guidelines/standards and timelines
• Ensure RC level are maintained as per the AP plan
• Ensure overage RC are dropped as per standards
• Facilitate development of MOUs with LIs and timely funding of the LIs
• RC are monitored within the standard timelines
• Ensure CWB/case management issues are addressed as per standards
• Facilitate timely implementation of birthday bounce backs and community gifts
• Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly
• Facilitate capturing of child and family participation and support
• Facilitate children birth registration within the AP
• Facilitate management of RC files
• Ensure security of sponsor addresses/contacts
• Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy
• Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire
• Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions
• Capacity assessment for LI conducted annually
• Support roll out of new initiatives
• Coordinate training & refresher courses and conduct regular monitoring to ensure that sponsorship standards and sponsorship business processes are adhered to in the AP/Local Institutions.
• Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.
• Contextualize and adopt the use of training materials and methods which respond to local needs.
• Prepare logistics for training events in a timely and cost effective manner.
• Seek useful feedback from participants that will improve future capacity building.
• Build capacity of partners effectively to collect monitoring data on CWB outcomes.

Quality Assurance, Monitoring& Evaluation and Reporting – 20%

• Facilitate development of CESP project annual operating plan (AOP)
• Ensure timely implementation of activities and budgets sustained at acceptable level
• Facilitate DME processes – assessments, AP re/design, baselines, project monitoriEng/implementation, evaluations, , transition processes,
• Facilitate learning, review and reflection forums and documentation of best practices/change stories
• Generating quality reports – activity reports, monthly, quarterly, semi-annual and annual
• Management of project management information system (horizon) – DIPs, ITTs, budgets and activity monitoring
• Sharing of SSUI reports for management decision making
• Support effective integration of Sponsorship operation interventions with other projects in the program.
• Facilitate spiritual nurture of children in the AP
• Support asset mapping against RC

Advocacy Engagement and Networking – 10%

• Effective representation of WVK in Child rights stakeholder meetings at county and sub-county levels.
• Facilitate community forums – for planning, joint monitoring
• Participation in National/International Child rights days at county and sub-county level.
• Provide information to inform fund raising initiatives at national level
• Facilitate community members to advocate on child wellbeing issues to relevant stakeholders
• Support advocacy initiatives in the AP

Resource Acquisition – 10%

• Provide information to inform fund raising initiatives for education, gender, child protection and disability at all levels
• Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with ADP Manager and other sector specialists

Mobilize the community for community contribution for project interventions
Partnering for performance – 10%

• Facilitate target setting for supervisees and LI as per WV guidelines
  Conduct staff performance reviews as per WVK guidelines
• Institute consequence management as per WVK P&C policies and procedures
  Supporting supervisees personal development as appropriate
  Others – 5%
• Perform any other duty as may be assigned by supervisor or designee from time to time.
• Participate and contribute in committees and task forces
• Participate and lead devotions as appropriate

Knowledge, Skills & Abilities

Knowledge

• Bachelor’s degree in social sciences or related fields (Bachelor’s degree in Sociology, Psychology, Community development, Education, Community Health, Development Studies or any other related degree from a recognized University).
• Master’s degree will be an added advantage.
• Minimum 4 years’ experience in community development work which include Child Sponsorship Operations
• Experience in Project Management including program design, implementation, monitoring and evaluation and reporting
• At least 2 years’ experience in People Management/ Coordination
• Knowledge of and experience working with the Government and community structures
• Excellent communication, Networking and advocacy skills
• Minimum 3 years of experience managing Child Sponsorship operations
• Experience in managing sponsorship system
• Above average knowledge and experience in videography and photography.
• Experience in working with and training local partners.
• Understanding of a systems approach to child protection programming
• Experience in implementing faith and development models and working with the church leaders
• Demonstrate skills for relating and working with children.
• Computer proficiency
• Must be a committed Christian, able to stand above denominational and cultural diversity
• Integrity and respect for various groups and individuals.
• Ability to work with minimum supervision.
• Photo grapy and videography skills