Records Management Officer Grade 6 (1 Post)

The successful candidate will be reporting to Senior Records Management Officer and be responsible for ensuring the flow of documents and safety of records. The appointment will be on permanent terms, subject to satisfactory performance.

Specific duties and responsibilities will entail:

• Establishing and managing records management system;
• Ensuring no unauthorized access to confidential information ;
• Keeping custody and maintenance of Institution documents;
• Ensuring security of information registry/archives;
• Ensuring security of information, documents, files and office equipment;
• Digitizing Institution documents for circulation and archiving;
• Planning for appropriate office accommodation for registries;
• Keeping a database of all contacts for external stakeholders;
• Storing, updating and maintaining office records and file index;
• Formulating and implementing records management policies;
• Ensuring that file movement records are updated and maintained;
• Sorting and classifying documents for filing;
• Preparing and submitting plans and budget estimates for the section ;
• Controlling opening of open, confidential and secret files;
• Retrieving of records and information;
• Ensuring mails are received, sorted, opened, and dispatched and related registers are maintained.

Qualifications and Work Experience

For appointment to this Grade a candidate must have: –

• Bachelors degree in Records Management, Information Management, Information Science, Library Science or any other equivalent qualifications from a recognized Institution
• Proficiency in computer applications;

Method of Application
The deadline for submissions is MONDAY, SEPTEMBER 2, 2024.
The Consultant may use the information provided by interested candidates to conduct background checks during the recruitment process. Please note that only shortlisted and successful candidates will be contacted and shall be required to present original copies of their National ID/ Passport, testimonials, academic and professional certificates, and transcripts during the interview.
Persons with disability, women and minority groups are encouraged to apply.