Procurement & Supplies Officer

Ref No: KoTDA/HR111/2024

Job Specification Duties and Responsibilities

• Receive purchase requisition from departments and scrutinize the requisitions before initiation of Procurement and develop cost/price proposals.
• Prepare Invitation and distribution of Tender documents, RFP’s and quotations to suppliers.
• Raise purchase orders for goods and services for approval.
• Provide secretariat services in disposal of obsolete goods and surpluses and all ad-hoc procurement committees including opening and evaluation of Quotations, Tenders,
• Proposals and Expressions of Interest, inspection and acceptance and disposal committees
• Source for goods and services for the organization through tenders and quotations to suppliers with proper specifications and TORs as per PPADA.
• Implement the Risk Management Framework to ensure mitigation against the negative effects on the set objectives.
• Oversee the Quarterly, Semi- Annual and Annual stock take exercise.
• Prepare and Submit of Quarterly, Semi-annually and Annually reports to PPRA and
  Treasury on implementation of 30% Public procurement preference and reservations.
• Preparation and Submission of Quarterly, Semi-annually and Annually reports on promotion of local Content to the Ministry of Industrialization, Trade and Enterprise Development.
• Develops specification for equipment, materials, furniture and services in the assigned area of responsibility.
• Receipt, inspect, and accept or reject goods and services in liaison with the user departments as per the specifications provided on the Local Purchase Orders
• Guide during the Pre-award Stage by supporting the Contract
  Holder in Strategy development, managing Expressions of Interests and subsequent tendering cycle process adhered to.
• Responsible for tender’s Commercial Evaluations and Sensitivity
• Analyses and combining Commercial and Technical Evaluation results for the final award recommendation.
• Guide during the post Award stage to support the users in ensuring delivery of Contract Management Plan (CMP) milestones including any Contract Performance Review exercises and KPIs reviews
• Negotiate contract terms and conditions with internal and external business partners
• Ensure all changes to the Authority’s regulations and requirements (including any Safety related items) are incorporated quickly into tender and contract documents (via Variations).

Person Specification For appointment to this grade a candidate must have: –

• Bachelor’s degree in Procurement & Supplies Management, Business Administration or equivalent qualification from a recognized institution;
• Proficiency in computer applications

Method of Application
Interested and qualified persons are required to apply to Human Capital Business Solutions via email to info@hcbskenya.com by stating the position applied on the email subject and attaching their curriculum vitae, application letter, academic and professional certificates. All applications should be received before/on December 20, 2024.

Successful candidates shall be required to comply with requirements of Chapter six of the constitution and will be required to submit among other documents:

Certificate of Good Conduct from the Directorate of Criminal Investigations
Clearance Certificate from the Higher Education Loans Board;
Tax Compliance Certificate from the Kenya Revenue Authority;
Duly filled and stamped Self-Declaration/Clearance from the Ethics and Anti-Corruption Commission (EACC);
A Clearance Certificate from an approved Credit Reference Bureau (CRB)