Program Analyst CIMMYT

Overview

The Program Analyst will provide administrative and analytical support to the Associate Program Director (APD) and as part of a regional team, assist in the management and coordination of program activities. The role includes internal and external stakeholder management, project coordination, and operational support.

Duties and responsibilities

• Administrative and Operational Support to Associate Program Director (APD):
• Provide administrative support to the APD, including processing budget requisitions, and reconciliations
• Plan meetings, ensure minutes are taken, and properly filed for reference.
• Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.
• Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads
• Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements.

Project Management Support

• Provide project management support including supporting special initiatives.
• As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists   to ensure best practices for project management.
• Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units

Program Analysis Support

• As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:
• Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.
• Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows
• Manage credit card clearances, ensuring timely and accurate processing
• Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed
• Identify and flag areas needing attention for action.
• Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.

Requirements

• Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
• Proven experience in project management, finance, or administrative support roles.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and project management software.
• At least 3 years post-graduation experience.